New year. New budget. New contracts.

If you’re an event professional, now’s the time to reset your negotiation mindset—and put smarter systems in place for the year ahead.

Here are six powerful contract habits that will protect your time, your budget, and your reputation in 2026.

1. Don’t Sign Anything Without Your Clauses

Every hotel contract needs language that protects you—not just the venue.

Start every negotiation by inserting:

• A Rebooking clause

• Updated force majeure language

• Capped attrition and cancellation penalties

• Is a Frustration of Purpose clause applicable

These aren’t “extra” clauses. They’re the difference between covered risk and financial exposure. Use your membership’s Clause Library to make this part easy.

2. Stop Accepting Verbal Concessions

If it’s not in writing, it doesn’t exist. Period.

Concessions like free Wi-Fi, waived setup fees, or discounted AV need to be:

• Listed in the contract or an official addendum

• Tied to measurable event deliverables

• Approved by the property’s decision-maker

Never rely on email threads or sales rep promises. Lock it all into the agreement.

3. Add Buffer Time for Contract Review

Rushing is where mistakes happen.

Negotiating a contract takes time and patience. It may take several revisions and each revision requires careful review.

Need fast feedback? Our Rapid Review Session gets you expert insight in one hour flat.

4. Make RFPs Work Harder

An intentional, well-worded RFP gives you control before the contract even shows up. Don’t just request space—set expectations early by:

• Including your clause priorities

• Specifying review timelines

• Signaling you’re not a passive buyer

This is the easiest way to negotiate from a place of strength.

5. Ask for Help Before You’re Stuck

The best time to get support is before you sign.

We offer:

• Free 15-minute consults for quick questions

• One-on-one contract reviews when you need a deep dive

• Ongoing support through our Strategic and Elite memberships

There’s no shame in asking—only strength in being prepared.

6. Advocate for Contract Tools in Your Budget

If you haven’t already, make sure contract support is in your 2026 planning budget. Whether that’s a membership or consulting hours, it’s one of the smartest investments you can make.

You’ll save time, reduce risk, and protect your bottom line event after event.

Start 2026 With Confidence

Here’s how we can support you this year:

📘 Join or upgrade your Membership to access premium clause tools

📝 Book a Rapid Review Session when a new contract hits your inbox

📞 Schedule your Free Consultation and let’s plan your contract strategy together

Let’s make this the year you stop reacting—and start leading your negotiations from the front.